With Summer Season, you’re not only enjoying the sun but also is a great opportunity to host and to be invited to outdoor events. If you are hosting an event, please make sure your event will work in an outdoor setting. Take your time to carefully choose a venue with an indoor room in case of rain or if you are hosting at home, make sure to rent a tent. Its always important to have a back-up plan.
One of the broadest areas of planning for an outdoor event will be the logistics. Logistics includes parking plans, restroom facilities, designated shade areas, pest control, event permits, safety precautions, and everywhere in-between.
Create a master timeline for the event beginning with initial deliveries or set-up and ending with the final car leaving the space. Know when you expect each team member, volunteer, and supplier to arrive so you can keep track of your schedule. All deliveries should be made and finished before your first attendee arrives.
Tip:
Keep in mind what time the venue will let you start setting up. Allow plenty of time for vendor load-in including time for power, special deliveries, and any last-minute adjustments, including a run-through and sound check. This is where your event diagram and timeline will come in very handy. Have rolling carts and dollies available for vendors and staff—these extras will make your job easier and ensure happy supplies that are willing to come back time after time.
Enjoy this fantastic Summer with Friends and Family!
Tastebuds Design Event Team -
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